Parent Handbook

Apex High School Choral Department

Student/Parent Handbook


Instagram: mscopleyahs

[email protected]

Dear Parents and Students,

So excited to have ALL of the kids in person Day 1 and singing!!! This is year 23 at Apex for me. It is an awesome community where you will find encouragement and support! Our Handbook has changed from last year. We are going back to our pre Covid Handbook. Please read thoroughly with your family. Feel free to email me questions. You can ask questions at our Parent/Informance Night on September 20th. The purple sheet attached is due signed by the parent and student by Friday, August 27. If you cannot sign the contract, please request a schedule change.


Email is my number one source of communication. You will receive updated emails from me at least every 2 weeks. These emails will include updates on what we are doing in class, information of performances, rehearsals, fundraisers, booster info, tutoring opportunities and grade updates. I will use the following google form to create my email base. I will use the purple contract to create my class lists, so please print legibly. I check my email daily during the week, but I try to leave my weekends for my family. I am free from 1-3 most afternoons. I will post reminders on Instagram, our website and through remind. Power schools is open for parents to check at any time.

Literature Studied:

Students are required to sing a variety of choral literature both sacred and secular. Students will not be expected to believe, practice or worship any of the sacred literature, but will be asked to sing and study it as a part of our world’s music history. Music originated in the church. It is simply another style of music that is crucial to learning. Most of the sacred selections that we sing are on our state adapted music list.

Virtual Learning/Quarantined

If online learning was to take place at anytime during the year, cameras must be on!!!! If your child is in need of a chrome book, they can check one out in the library the first week of school. If you have to quarantine during the year, the parent will need to notify the school. The office will send emails to the teachers. Once this happens, I will put videos or assignments up in google classroom for you to complete that week. I will not hold google meets. The late work assignment rules will apply.


  • -40% Rehearsals/Concerts:

You have all received the calendar the first day of school. Put the X dates in your family calendars or on the refrigerator. Please plan appointments, childcare and work accordingly. Chorus is an academic class and will take precedent of athletic events. Our Arts Department did our best to plan around games as best we could. I will be happy to email coaches of absences are tardiness to practices. Please do not wait till the day of to notify your coach. If you are taking Drivers Ed, plan your excused absences with your Chorus Calendar. X’s on the calendar are mandatory and for a grade. Students are welcome to stay with me through the afternoon of Concert days if transportation is an issue.

  • 30% Performance Practices:

If you are talking, sleeping or eating, how can you be singing? Breakfast is over at 7:10. Lunch also begins and ends with the bell. Plan ahead! I allow water and encourage water bottles, but no colored liquids. There are way too many kids in the room and too many accidents when these rules are not followed. A student will also lose points if they are texting, talking, sleeping or doing homework. If they are doing these things, they are not practicing. PRACTICE IS CRUCIAL FOR THE STUDENT’S GROWTH! Students will be asked to place cell phones in their designated numbered hotel cell before class begins. If a student is texting without permission, their phone will be taken and given to an administrator….no warning. If a child is doing homework without permission, it will also be taken. If your student is sick and cannot sing, they must follow along in the music. Straws are great tools to also use when the voice is tired. This is not free time. Each unexcused absence is -20 points for that day. 20 points a day is their performance practice grade. 100 per week. I want to see effort. If your child has a medical condition and you know they will miss more than 10 days of school, it is crucial that you take medical documentation to your child’s counselor and/or front office. Grades will be entered on Fridays after day 10 of school. I will send you an email when grades are updated.

  • 30% Tests/Quizzes/Projects:

Each quarter, the students will be tested at least once on sight reading and/or new theory material. Because of time with performing schedules, music history may be presented in paper or project form. Each quarter, the students will also be given a singing test in groups of 2, 3 or 4. They will be tested with other students who sing different parts. They will be graded based on the rubrics that are given. There may be an occasional singing pop quiz where there is not a rubric. They will be in 5 or 10 point intervals and will be added together at the end of the quarter for 1 grade. This allows me to get to know the students and their voices.

AHS Fine Arts Department policy on Late Work

Concerts/Performances are mandatory and must be attended on the assigned date. Alternative assignments will be given for extenuating circumstances. Written/Class assignments that are turned in late have a one week window for a 10% grade reduction. After the one week period has passed, the work will not be accepted.

  • 1 semester of Chorus Band/Orchestra kids: If your child can only take 1 semester of Chorus, I will not re-teach them what they missed. I will treat them day 1 like they have been with me all year. They will be graded just like the kids that have been in Chorus all year.

Chorus Expectations

  1. Take responsibility for your own development as a musician.
  2. Every time you sing, make it a quality experience.
  3. Work to master basic music skills.
  4. Develop an attitude of wanting to improve each day.
  5. Be willing to try new things. Wait until a piece of music is ready to be performed before you have an opinion. Give it a chance and expand your mind.
  6. Display an attitude of effort at all times.
  7. Come to class prepared with materials and prepared to work hard.
  8. Be present for all rehearsals and concerts.
  9. Listen Carefully. My pacing is fast. Critical listening improves the quality of the choir.
  10. Respect the efforts of others, and of our differences. Girls. Keep the drama out of our class. A positive and encouraging attitude is mandatory! I will not tolerate bullying. If I hear you degrading another kid, I will write you up and you will find yourself in basket weaving next year. Chorus is not about you, but about the ensemble and what is best for the group.
  11. Enjoy experiencing and making beautiful music.
  12. Show willingness to work with others.
  13. Choir is a group effort, but every individual is important. Working together is the key.
  14. Practice concert etiquette at all times, especially during daily rehearsals.
  15. Make a positive contribution to the class. Do not be a distraction.
  16. Online learning if needed: Keep camera on when being evaluated on singing so I can give you accurate feedback.

Uniforms: Checks to APAB Attire due Sept 20

 Tenors/Basses will wear tuxes, black socks and solid black shoes. They will be measured for their tux in class. If their tux has not been paid for or fundraised, by that time, students will have to go to Savvi and do it themselves. They will not be ordered. Once paid for and ordered by Ms. Copley, Savvi will deliver them to the school. You can also purchase pieces if parts of the tux no longer fit. You will need to purchase solid black closed toed shoes on your own. Students keep their tuxes. I do have a box with pieces for students that may need financial help. Tuxes are $150. If you wish to fundraise money to purchase your tux, you will need to sale $300 in flower products.

Treble Choir Singers will be fitted in class for their Chorus Dresses. They are $70. Dresses will not be ordered unless payment has been received. If payment is received after dresses have been ordered, you will have to order it on your own. I do have a box of used dresses for anyone in financial need. You will have to purchase sold black closed toe dress shoes on your own. If you are short, you may want a comfortable heel. I do not do rising arrangement based on height. If you wish to fundraise money to purchase your dress, you will need to sale $140 in flower products. Extra bling-blings can be purchased for $10.

Spirit Wear and Pops Concert Attire: We will have optional spirit wear available for purchase at our informance. We do our Pops Concert each year with the Band. We design t-shirts that go with our theme and wear solid black dress pants or ankle length solid black skirts with our shirts. Your Pops t-shirt cost is included in your child’s fair share.

Apex Performing Arts Boosters (APAB):

Each parent of an AHS chorus student is a member of the Apex Performing Arts Boosters. You will receive more information on how you can get involved. We usually have an informance at the beginning of the year, but we are postponing that at this time. You will meet our Booster Board at that time. They will be your go to people for finances, volunteering and fund raisers. Any other questions or concerns should be directed at Ms. Copley. Checks written to APAB or you can use PayPal. Pay Pal info will be emailed to you later in the semester. Chorus operates on a system called Charms. You will be trained during our Informance night on how to access and begin using this system.

Fair Share and Finances:

Our school funds do not exist. It takes quite a bit of money to keep our program going. We have 400-700 people in attendance at every concert, and over 2000 at our pops concert. These are big events. Several years ago, I came up with the idea of having a fair share. I was having thousands of dollars in my possession at a time, whether it was taking money up for pizza, or collecting for festival money. It was everywhere and I felt like I was nickel and diming the parents to death. The Booster Board and I sat down, looked at those expenses, totaled the money spent and divided it amongst the kids in chorus. The fee each year is different, based on the total of kids we have. Because the Advanced Mixed Chorus participates in more activities, the fair share for each class will differ. I will never ask for money unless there is a fund raiser attached with it. If you do not wish to fund raise, you may write a check for fair share or uniforms to the Apex Performing Arts Boosters (APAB). Fair share does not include ticket sales, trips, CD orders or uniforms. 1st and 3rd period fair share is $100 this year. If you choose to fundraise this money, you will need to sell $200 in flower products. Fair share for 2nd period this year is $80. If you choose to fundraise this money, you will need to sell $160 in flower products. Fair share is due on NOV 15!

Field Trips: Our Choral Department travels each year. It is one of my favorite things to do. We have all missed it. We have been to Germany, Italy, Austria, England, Hawaii, and Switzerland. We also traveled in the US. I literally could write a novel on our trip experiences. Experiences that they will NEVER get from a History book. We do quite a bit of fundraising to offset this cost. As of right now only Day Field Trips are allowed. We will be taking a trip in April. I have a Plan AB and C. Plan A is 1st and 3rd period---$600-650 April 7-9. Plan B and C are day trips on April 9---$200 Full Chorus. For now, reserve those dates, save and fundraise. If they are canceled, you will have a free weekend and you will be rich. Spring trips are optional, but highly recommended for the Advanced Mixed. We will still have NC Honors Chorus, All State Chorus, and 9/10 Wingate Honors Choir. If your child is selected, you will have to attend and stay with them in the hotel overnight. Please take note of that when or if your child auditions.

Apex High School Honors Auditions for the 2022-2023 school year:

Honors Auditions for next year will be held in the Spring. You must be a rising sophomore to audition. Honors credit is based on work ethic, behavior, dependability, responsibility, music literacy scores, written tests, and trio/quartet test grades. The cut off scores for quartet tests and sight reading tests are usually an 85+ and some years 90+. This depends on the talent in the program and space availability in the class. A boy that wishes to receive Honors credit, must have completed 1 full year of Chorus with me along with the qualifications listed above.


For in Person Learning

When the tardy bell rings, the teachers will lock their doors. You will then go to stairwell 1 and get a pass from the staff member at that door. Staff will be sweeping the hall each period. Once you have your pass, you will go to the teacher’s door and show the pass to the window for them to let you in. The staff member at the stairwell will assign lunch detention. Students will not be allowed out to use the restroom until the first 10 min of class is over.

ALL CHECKS MADE OUT TO APEX Performing Arts Boosters APAB. There is a box in the chorus room. Any money turned in during the year must go in the locked box in an envelope. Please write your name and what the money is for on the memo lines of the checks. Cash is not the best option! You can’t track it. No coins!

Remind Codes: 1st Period- send text to [email protected]

2nd Period- send text to [email protected]

3rd Period- send text to [email protected]

Google Classroom: 1st Period: pzfeifn

2nd Period: kuuctm5

3rd Period: cy2vmzo

I have read and a g r ee to following all rules and procedures in the attached parent/student handbook. I have also read the calendar and understand that any events that have an X beside the date is mandatory. I also understand if my child chooses not to perform, they will receive a 0. I also understand that if absences from events continue, my child may not be allowed to take Chorus next year.

I also agree to support and encourage my teammates.

Student Name (print) ___________________________________________________________

Parent Name (print)____________________________________________________________

Student Signature ______________________________________________________________

Parent Signature_______________________________________________________________

Parent Email__________________________________________________________________

Apex HS Student Email__________________________________________________________

Parent Phone Number__________________________________________________________

Today’s Date__________________________________________________________________

Our Director, Heather Copley

Heather Copley has been the director at Apex High School for 19 years. She holds a Bachelor of Music in Education and a Bachelor of Arts in Voice from Meredith College in Raleigh, North Carolina. Each year Mrs. Copley is the Music Director for the Apex Fine Arts Department's Musical Productions and is the advisor to the Apex High School Tri-M Honor Music Society. She is also a member of NCMEA, MENC, and ACDA.  Mrs. Copley serves as member at large on the NCMEA High School Chorus Executive Board.

AHS Performing Arts

Apex High School Main Website

Apex High Band - Directed by Daniel Jarvis

Apex High Orchestra - Directed by Todd Miller

Apex High Theatre - Directed by Laura Levine