Apex High School Choral Department

Student/Parent Contract



Dear Parents and Students,

I hope that the beginning of the school year has been smooth and that you are settling into a routine that works for your family. I am so excited about beginning a new year. There are 3 chorus classes that we offer here at Apex. 1st period is Men’s Chorus, 2nd period is Intermediate Women’s Chorus and 3rd period is Honors Women’s Chorus. The classes perform alone and as SATB Mixed Choirs. Being in chorus is a privilege, and one that many schools are currently doing without. Chorus is hard work and definitely a group effort. In order to maintain the success of our program, I need your help and support. Please read the following contract, sign and return by August 31. If I do not have a signed contract from your family, your child will be asked to have their scheduled changed.


EMAIL IS MY #1 SOURCE OF PARENT COMMUNICATION. It is crucial that you PRINT your email address on the bottom of the contract. All grades are accessed via Powerschools only. Interims will not be printed, sent home, or emailed. I will notify you by email when I have updated the grades. Parents and students can check grades anytime using Powerschools. If you do not have email, you may list a close relative, your child’s or your phone number. You may also use our website. If you do not have access to technology and would like a hard copy of my emails, indicate so on the contract. Updates will also be posted on our website. I am in my office 4th period if you need to contact me by phone. (919)387-2208 Ext: 27252 Students will also join my remind group for reminders and updates.

To access your child’s grade……..Please note that you may not be able to do this until after open house on Sept 11. If you have trouble, please ask someone at open house.

Literature Studied:

Students will be required to sing a variety of choral literature both sacred and secular. Students will not be expected to believe, practice or worship any of the sacred literature, but will be asked to sing and study it as a part of our world’s music history. Music originated in the church. It is simply another style of music that is crucial to learning. Most of the sacred selections that we sing are state adapted.

Grading Scale:

  • 40% Rehearsals/Concerts: each outside of class rehearsal is worth 100 points. Each major concert is worth 200 points. If your child is out of school on a rehearsal or concert date due to sickness or funeral, I must be notified by a parent with an explanation. It will then be your child’s responsibility to make that time up within one week of the child’s return to school or their grade will result in a 0. You receive a calendar for the entire school year on the first day of school. Please plan doctor, dentist and family trips accordingly. If a child is well enough to stay at school, then they are well enough for rehearsal or a concert! Please notify me immediately of Apex athletic conflicts so that I may handle it in a timely and professional manor with the coach. The Arts Department tries hard to plan around Apex Athletic events and tournaments, but it does not always work out. Remember that Chorus is an academic class and Athletics are extra -curricular. Other school field trips are also extra -curricular. Please be organized. If transportation is an issue, please notify me immediately so that I can arrange a car pool.
  • 30% Performance Practices: If you are talking, sleeping or eating, how can you be singing? Breakfast is over at 7:10. Lunch also begins and end with the bell. Plan ahead! I allow water and encourage water bottles, but no colored liquids. There are way too many kids in the room and too many accidents when these rules are not followed. A student will also lose points if they are texting, talking, sleeping or doing homework. Students may be asked to place cell phones on the cabinet at the front of the classroom before class begins. If a student is texting without permission, their phone will be taken and given to an administrator….no warning. If a child is doing homework without permission, it will also be taken. If your student is sick and cannot sing, they must follow along in the music. This is not free time. Each unexcused absence is -2points for that day. If your child has a medical condition and you know they will miss more than 10 days of school, it is crucial that you take medical documentation to your child’s counselor. I have decided to PLT with my department so our grading will be consistent. The students will only have 1 performance practice grade. It will begin with a 100. The students will earn 2 points a day. The lowest grade you can get is a 14. Those are free points. Please know that you cannot get these points back. 5 bad days and your grade is already a B. NO CELL PHONES! Grades will be entered on Fridays after day 10 of school.
  • 30% Tests/Quizzes/Projects: Each quarter, the students will be tested at least once on sight reading and/or new theory material. Because of time with performing schedules, music history may be presented in paper or project form. Each quarter, the students will also be given a singing test in groups of 2, 3 or 4. They will be tested with other students who sing different parts. They will be graded based on the rubrics that are given. There may be an occasional singing pop quiz where there is not a rubric. They will be in 5 or 10 point intervals and will be added together at the end of the quarter for 1 grade. This allows me to get to know the students and their voices. All written make up work is due 1 week after the absence. Emails will be sent out of when those make up afternoons will occur. It is the child’s responsibility to make up the work. Do not assume that we sing all day every day.
  • 1 semester of Chorus Band/Orchestra kids: If your child can only take 1 semester of Chorus, I will not re-teach them what they missed. I will treat them day 1 like they have been with me all year. They will be graded just like the kids that have been in Chorus all year.

Chorus Expectations:

  1. Take responsibility for your own development as a musician.
  2. Every time you sing, make it a quality experience.
  3. Work to master basic music skills.
  4. Develop an attitude of wanting to improve each day.
  5. Be willing to try new things. Wait until a piece of music is ready to be performed before you have an opinion. Give it a chance and expand your mind.
  6. Display an attitude of effort at all times.
  7. Come to class prepared to work hard.
  8. Be present for all rehearsals and concerts.
  9. Listen Carefully. My pacing is fast. Critical listening improves the quality of the choir.
  10. Respect the efforts of others, and of our differences. Girls. Keep the drama out of our class. A positive and encouraging attitude is mandatory! I will not tolerate bulling. If I hear you degrading another kid, you will find yourself in basket weaving next year. Chorus is not about you, but about the ensemble and what is best for the group.
  11. Enjoy experiencing and making beautiful music.
  12. Show willingness to work with others.
  13. Choir is a group effort, but every individual is important. Working together is the key.
  14. Practice concert etiquette at all times, especially during daily rehearsals.
  15. Make a positive contribution to the class. Do not be a distraction.


                Each student is required to purchase or fundraise the money for a uniform.  You keep that uniform and you do not have to purchase another one unless you grow.  Tux pieces may be bought separately. Students are fitted for the uniforms here at school.  Dresses are $65 and Tuxes are $145.  Students will need to purchase closed toe black dress shoes on their own.  If a girl needs to replace her bling-bling, they are $8.  I have a few used dresses and a few tux pieces for those in financial need, but not in every size.  Kids also post flyers up in the room for used dresses.  Feel free to take one if needed.  If there is a financial need, please contact me ASAP.  We will have a private conversation and will offer assistance. No contact means you can do this with fund raising opportunities. Students with "fun" hair dyes will be asked to use a 24 hour natural hair color for all concerts.  These kits are under $20 at your local stores.  Fair share will cover the cost of the Pops t-shirt.  Girls will also need long solid black pants (no leggings) or an ankle length solid black skirt for the pops concert.  Uniformity in look is the key.  The audience needs to be focused on the singing and not with distractions.

Apex Performing Arts Boosters (APAB):

Each parent of an AHS chorus student is a member of the Apex Performing Arts Boosters. You will receive more information on how you can get involved at our informance on October 1 6:30 in the auditorium. You will also meet our Booster Board. They will be your go to people for account balances, volunteering and fund raisers. Any other questions or concerns should be directed at Mrs. Copley. Checks written to APAB or you can use PayPal. Pay Pal info will be emailed to you soon. Chorus operates on a system called charms. You will be trained at our informance on October 8th on how to access and begin using this system.

Fair Share and Finances:

Our school funds do not exist. It takes quite a bit of money to keep our program going. We have 400-700 people in attendance at every concert, and over 2000 at our pops concert. These are big events. Several years ago, I came up with the idea of having a fair share. I was having thousands of dollars in my possession at a time, whether it was taking money up for pizza, or collecting for festival money. It was everywhere and I felt like I was nickel and diming the parents to death. The Booster Board and I sat down, looked at those expenses, totaled the money spent and divided it amongst the kids in chorus. The fee each year is different, based on the total of kids we have. Because the Advanced Mixed Chorus participates in more activities, the fair share for each class will differ. I will never ask for money unless there is a fund raiser attached with it. If you do not wish to fund raise, you may write a check for fair share or uniforms to the Apex Performing Arts Boosters (APAB). Fair share is due Oct 29 . Fair share does not include ticket sales, trips, CD orders or uniforms. The attached contract has the breakdown of fairshare and the total your class will need to fundraise. Ticket sales will pay for instrumentalists and music.

Chorus Trip: March 28-April 1, 2019

The entire chorus will be traveling to New Orleans. See the attached sheet with more information.

Apex High School Honors Women Auditions for the 2018-2019 school year:

Honors Auditions for next year will be held in the Spring. You must be a rising sophomore to audition. Honors credit is based on work ethic, behavior, dependability, responsibility, music literacy scores, written tests, and trio/quartet test grades. The cut off scores for quartet tests and sight reading tests are usually an 85+ and some years 90+. This depends talent in the program and space availability in the class. A boy that wishes to receive Honors credit, must have completed 1 full year of Chorus with me along with the qualifications listed above.

Tri-M National Music Honor Society:

Tri-M is a National Music Honor Society for Chorus, Band and Strings. Students must be currently enrolled in an Honors Music class at Apex all year and must maintain a B average in their academic classes and an A in all music classes. Dates for the application process and induction ceremony are on the calendar. Application forms are posted on our website.


Students are expected to be on time to all classes. The following is an outline of consequences for continued tardiness:


ALL CHECKS MADE OUT TO APEX Performing Arts Boosters APAB. There is a box in the chorus room. Any money turned in during the year must go in the locked box in an envelope. Please write your name and what the money is for on the memo lines of the checks. Cash is not the best option! You can’t track it. No coins!

I have read and understand the parent/student contract and calendar provided on the chorus website. I agree to abide by all rules set in this info packet. I have also read the calendar and I understand that dates on the calendar starred are mandatory and my absence from that event will result in a 0. I also understand that I am able to access Chorus grades in Powerschools using the steps above. If I do not have access to the internet at home, my child will log in to Powerschools at school and print grades to bring home. I also understand that if I cannot abide to these rules that I will have to get my scheduled changed. It will not include chorus. I understand that it is my responsibility to fund raise money for my uniform and fairshare. If there is a financial need in my family, I will communicate with Mrs. Copley privately ASAP.

I also give permission to Mrs. Copley to distribute my email to the Booster Board in order to receive info and reminders. I also give permission to use my child’s chorus picture on our website.

Student Name ____________________________ (print) Parent’s Email ***** Mandatory

Student Signature _________________________ _________________________________________

Guardian’s Name __________________________ (print)

Guardian’s Signature________________________


Class Period________

Graduation Year_______


Parent Home Phone___________________ Contract Due August 31st!

Parent Cell Phone___________________

Our Director, Heather Copley

Heather Copley has been the director at Apex High School for 19 years. She holds a Bachelor of Music in Education and a Bachelor of Arts in Voice from Meredith College in Raleigh, North Carolina. Each year Mrs. Copley is the Music Director for the Apex Fine Arts Department's Musical Productions and is the advisor to the Apex High School Tri-M Honor Music Society. She is also a member of NCMEA, MENC, and ACDA.  Mrs. Copley serves as member at large on the NCMEA High School Chorus Executive Board.

AHS Performing Arts

Apex High School Main Website

Apex High Band - Directed by Daniel Jarvis

Apex High Orchestra - Directed by Todd Miller

Apex High Theatre - Directed by Laura Levine